Printer Provisioning Policy for Branch Offices
1. Purpose
This policy outlines the procedures and requirements for provisioning printers to branch offices, ensuring the necessary functionalities are in place to meet the specific needs of 5-10 users within each branch.
2. Scope
This policy applies to all branch offices within the organization that require a printer.
3. Responsibilities
3.1 IT Department
- Assess the needs of each branch office.
- Select, purchase, install, and configure printers.
3.2 Branch Management
- Communicate specific requirements to the IT department.
- Ensure proper usage and care of the printer by staff.
- Report any issues promptly to the IT department.
4. Printer Specifications
4.1 Core Requirements
- Scan to Email Capability: The printer must have the ability to scan documents and send them directly to email addresses.
- Network Connectivity: The printer should support both wired and wireless connections for integration into the branch's network.
- User Capacity: The printer must support a minimum of 3 users, with the ability to queue multiple jobs.
4.2 Recommended Features
- Duplex Printing: The ability to print on both sides of the paper.
- Color Printing: If required by the branch.
- Compatibility: Compatibility with the operating systems used within the branch.
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Energy Efficiency: Printers should have energy-saving features to minimize power consumption.
5. Procedure
- Request: The branch office submits a request detailing their specific needs.
- Assessment: The IT department assesses the request and selects a printer meeting the specifications.
- Purchase & Installation: The IT department procures the printer and coordinates installation and configuration.
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Ongoing Support: Regular maintenance and support are provided as needed.
6. Compliance
Failure to adhere to this policy may result in corrective action as deemed appropriate by the organization.
7. Review
This policy will be reviewed annually or as needed to ensure it continues to meet the requirements of the organization.